Privacy Policy

Who we are

EfVET is a unique European-wide professional association which has been created by and for providers of technical and vocational education and training (TVET) in all European countries. Its mission is to champion and enrich technical and vocational education and training through transnational co-operation by building a pan-European network of institutions.

Who is concerned by this privacy policy

This Privacy Notice mainly covers the collection and processing of personal data of members of EfVET – European Forum of Technical and Vocational Education and Training and their staff, of contractual partners, of people who have expressed an interest in EfVET – European Forum of Technical and Vocational Education and Training and its activities (e.g. subscribers to newsletters or those registering to events we organise or co-organise), as well as people that EfVET – European Forum of Technical and Vocational Education and Training engages with, in the framework of its mission and activities.

Information we collect and how we use it

a) If you visit us through EfVET – European Forum of Technical and Vocational Education and Training website available at www.efvet.org (“Site”) or contact our staff members directly.

• We may collect your personal data when you contact us with individual questions via the form to be accessed on our Site or by contacting our staff directly through the email addresses provided on our Site.
• We may collect your personal data when you contact us for the registration of EfVET – European Forum of Technical and Vocational Education and Training multiplier  events, including our Annual conference, policy debates and other events related to the work of EfVET – European Forum of Technical and Vocational Education and Training.
• Personal data relevant to human resources (staff and applicants) is covered by specific internal rules in accordance with the General Data Protection Regulation.
• EfVET – European Forum of Technical and Vocational Education and Training  does NOT collect, process, store or use personal data from individuals aged less than 16 years.

b) If you are an external stakeholder seeking information about EfVET – European Forum of Technical and Vocational Education and Training and our activities

• We may collect your name and contact information, including but not limited to name, job title, business address, email address and telephone number following the exchange of business cards or when you request orally or in writing to be added to our mailing list.
• We may use your details to contact you about EfVET – European Forum of Technical and Vocational Education and Training activities, programmes and events and to organise such activities, programmes and events.

c) If you register as a member of EfVET – European Forum of Technical and Vocational Education and Training for EfVET – European Forum of Technical and Vocational Education and Training forum.

• We collect personal data –  such as name, email address, business address, job title, phone number, user name, and password – from you if you are a representative of a EfVET – European Forum of Technical and Vocational Education and Training member when registering to the EfVET – European Forum of Technical and Vocational Education and Training forum. We use this information to provide you with access to theEfVET – European Forum of Technical and Vocational Education and Training forum.
• We may also use your details to contact you about EfVET – European Forum of Technical and Vocational Education and Training  activities, programmes and events and to organise such activities, programmes and events.

Your personal information is required to provide services to you. If you do not provide the personal information we ask for, it may delay or prevent us from providing services to you. But we will always ask your legal consent to proceed with the previous mention actions.

How we disclose your information

We do not sell or otherwise disclose Personal Data we collect about you, except as described in this Privacy Policy or as we disclose to you at the time the Personal Data is collected. We may disclose your Personal Data in the following circumstances:

• We may share your Personal Data within EfVET – European Forum of Technical and Vocational Education and Training to which it is reasonably necessary or desirable for us to disclose your Personal Data in order to carry out the above-mentioned purposes.
• We may share your Personal Data with third party service providers who provide services on our behalf. These third parties may have access to or process your Personal Data as part of providing services to us.
• We may preserve and disclose your Personal Data if required to do so by law or in the good-faith belief that such action is necessary to comply with applicable laws, in response to a court order, judicial or other government subpoena, warrant or request, or to otherwise cooperate with law enforcement or other governmental agencies.
• We also reserve the right to preserve and disclose your Personal Data that we believe, in good faith, is appropriate or necessary to (i) take precautions against liability, (ii) protect ourselves or others from fraudulent, abusive, or unlawful uses or activity, (iii) investigate and defend ourselves against any third-party claims or allegations, (iv) protect the security or integrity of the Site and any facilities or equipment used to make the Site available, or (v) protect our property or other legal rights (including, but not limited to, enforcement of our agreements), or the rights, property, or safety of others.
• If you consent to our disclosure of information to a third party, such as business partners, or as otherwise authorised under applicable law.

Links to other websites

The Site contains links to third-party websites which are not managed by EfVET – European Forum of Technical and Vocational Education and Training.  Any Personal Data you provide on third-party websites is subject to those third-parties’ privacy policies.  We are not responsible for the practices and policies of such third-party websites.

How do we keep your data safe?

We take all measures necessary – organisational and technical – to make sure your data remains protected against data breaches (e.g. unauthorised access, alterations or disclosures; unlawful or accidental destruction or loss).

EfVET – European Forum of Technical and Vocational Education and Training staff is made aware of the importance of data protection and is trained to follow the appropriate steps to respect privacy, confidentiality and security of your personal data.

What happens in the case of a data breach?

In the case of a data breach we will use all technical and organisational means available to contain and eliminate the breach. We apply the latest technological standards (e.g. firewall, encryption, etc.) to make sure the risk of breaches is minimised.

If we become aware that such breach might imply a high risk to the rights and freedoms of persons involved, we will communicate the personal data breach to the people concerned as soon as possible via email or any other means available.

How long do we retain your personal data?

EfVET – European Forum of Technical and Vocational Education and Training  keeps your data for as long as your relationship with EfVET – European Forum of Technical and Vocational Education and Training persists (e.g. if you are a member, a contractual party or a newsletter subscriber). In the case of attending to an event organised by EfVET – European Forum of Technical and Vocational Education and Training your personal date will be deleted 12 months following the end of the event. This is without prejudice to specific limitation periods foreseen by law allowing to conserve personal data for longer periods of time.

Your rights

If you would like to update the Personal Data provided when registering as a participant on the Site, please write an email to efvet-office@efvet.org.

Subject to applicable law, you may have the right to request access to and receive information about the Personal Data we maintain about you, update and correct inaccuracies in your Personal Data, and have the Personal Data blocked or deleted, as appropriate. You also may have the right to object to our processing of your Personal Data and withdraw your consent to our processing of your Personal Data at any time. The right to access Personal Information may be limited in some circumstances by local law requirements. Please note that you may not be able to benefit from all features of the Site if you request the deletion of your Personal Data, object or withdraw your consent to the processing your Personal Data.

You may unsubscribe from our communications via the means provided in the communications we send or by contacting us as indicated below.

If you would like to exercise your rights or withdraw your consent, please contact us by the means provided at the conclusion of this Policy.

Find out how your personal data is protected, the rights that help you take back control of your data and what to do if things go wrong.  for more information. Read more

Update of this privacy policy

This privacy notice was published on 24 May 2018. We may make periodic changes to this privacy notice. When we do we will inform you via our website and email, respectively. All changes will be effective from that date. However, in the event that any modifications to this privacy notice materially alter your rights or obligations hereunder, we will make reasonable efforts to notify you of the change and, where required by applicable law or as we otherwise deem appropriate, to obtain your consent.

How to contact us

EfVET – European Forum of Technical and Vocational Education and Training AISBL is the entity responsible for Personal Data collected on the Site.  If you would like to exercise your rights or if you have questions regarding the Personal Data we collect, you can send us an email at efvet-office@efvet.org  or write to us at:

Efvet
40 Rue d’Arlon – 1000 Brussels, Belgium

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